Employees refusing to work overtime - LabourMan Consultants (2024)

On many occassions employers require employees to work overtime due to an increase in production, to meet order deadlines, etc. or due to various other operational requirements. On many occassions employees refuse to work the required overtime. In fact, many times employers find themselves in situations when employees always refuse to work overtime.

What can an employer do when employees always refuse to work overtime?

The reality is, if an employer does not have an agreement with its employees to work overtime, it would not be easy to deal with them if they refuse to work overtime. Overtime is voluntary and employees have the right to refuse.
There is at least one case (SEAWUSA v Trident Steel (1986) 7 ILJ 86 (IC)) where the court held that an employer can dismiss employees who persistently and unreasonably refuse to work overtime. That is even if there is no contractual obligation to do so. This means, employers can treat a case where employees would not, or cannot work overtime when the employer need them to as one concerning its operational requirements. Employers must consult with them on possible alternatives.
For example, employees who refuse to work overtime could be transferred to other positions where they do not have to work overtime. If this does not work, those employees could be retrenched. The employer can then hire new employees who will work overtime (and who agree to do so in their contract of employment). It must be noted that employers MUST have a valid reason when retrenching employees, i.e. there must be sound operational reasons justifying the need for employees to work overtime. If not, the employer would face legal consequences.
Therefore, not having an overtime agreement makes things harder for an employer. It is recommended that employers have a clause in their employment contracts. It must state that the employees agree to work overtime when required to do so. Employees will be in breach of contract if they refuse to work overtime and disciplinary action could be taken against them.
Employees should be warned about the penalties (disciplinary sanctions) they may face if they refuse to work when there is an agreement.
A clause could be included in the disciplinary code that states, for example: ‘If you refuse to work overtime in accordance with what is agreed in your employment contract, it will be regarded as misconduct’. Employers must ensure that employees are aware of the code and give them a guide on what disciplinary sanctions would be imposed if they refuse. It should be made clear that for this form of misconduct, a written warning would be given for the first offence, a final written warning for a second offence and dismissal thereafter. In addition, employees must be told that more serious disciplinary action could be imposed sooner because of the nature of the business and the importance of overtime to the business operations.

The content does not constitute legal advice, are not intended to be a substitute for legal advice and should not be relied upon as such. Kindlycontact usoninfo@labourman.co.zaor021 556 1075to speak to one of our consultants.

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FAQs

Employees refusing to work overtime - LabourMan Consultants? ›

Employees will be in breach of contract if they refuse to work overtime and disciplinary action could be taken against them.

Can you discipline an employee for not working overtime? ›

Yes, in general an employer may dictate the employee's work schedule and hours. Additionally, under most circ*mstances the employer may discipline an employee, up to and including termination, if the employee refuses to work scheduled overtime.

Can you tell an employee to not work overtime? ›

The fact is that employers can oblige employees to work overtime hours, and employees can be fired for refusing to work mandatory overtime. But there are, of course, federal agencies tasked with regulating labor and overtime — and there are ways to prevent mandatory overtime as much as possible.

Can a manager fire an employee who refuses to work an overtime shift? ›

In general, under both federal and state law state it is not illegal for an employer to fire an employee for refusing to work overtime. In other words, an employee is permitted to refuse to work overtime, but at the same time, an employer may also terminate you for your refusal.

How do you professionally refuse overtime? ›

Professional Response: "Given my current workload and well-being considerations, I think it's best for me to prioritize rest and recuperation. I would be happy to revisit this should the circ*mstances change."

What is overtime abuse? ›

Working unauthorized excess hours to be later compensated at a bigger rate is called overtime abuse and it is a quickly spreading fungus that infects all businesses, from small to enterprise, draining their resources, lowering productivity and stagnating their growth.

What is the labor code 510? ›

California pay law is more strict than federal law. California Labor Code Section 510 requires employers to pay at least one and one-half times the normal rate for time worked: over 8 hours in a single day, over 40 hours in a week, and. the first 8 hours worked on the seventh consecutive day of the work week.

What if my boss won't give me overtime? ›

If after you have discussed the matter with your employer the issue remains unresolved, you essentially have the following options: File a complaint with the Department of Labor's Wage and Hour Division (WHD), or your state's department of labor.

What is misuse of company resources? ›

Examples of misuse of company assets may include using company equipment or facilities for personal use, diverting company funds for personal gain, stealing company property or information, or engaging in fraudulent activities using company resources.

Do you have to ask for overtime? ›

It's common for jobs that require on-call duties or meeting up with clients outside the regular working hours. Compulsory but non-guaranteed: if you are offered to work overtime, you must accept it, but it's rarely offered. It's mostly reserved for busy periods of the year.

Can you be fired for working too much overtime? ›

In most reasonable states, employment is at-will. You can get fired for anything at all except for a few, very narrow, things. Yes, you are costing your employer extra money by working too much overtime and if they want to fire you for it they can.

Can my boss force me to cover a shift? ›

Response: Unfortunately, yes. Your employer can require that you stay to cover the shift. If you do not comply, you could be terminated for insurbordination.

Are managers expected to work overtime? ›

When an employee has the word “manager” or “supervisor” in his or her title, the company he or she works for may try to make the person work longer hours without overtime pay. The company will likely use the excuse that as a manager the employee is exempt from overtime pay. However, this may not always be true.

Can I refuse to take on more work without a raise? ›

This can be trickier than it has any right to be. As a matter of general principle, yes, you should be able to say that you don't want to take on additional responsibilities unless you're paid appropriately for them, particularly when those responsibilities are clearly part of a higher-level, higher-paid job.

How do you politely refuse? ›

How to politely decline a request
  1. Understand the reason for the request. ...
  2. Brainstorm several solutions. ...
  3. Firmly, but gently, decline the request. ...
  4. Give a reason for declining the request. ...
  5. Offer alternative resolutions. ...
  6. As a last resort, ask for help. ...
  7. Turning down a meeting. ...
  8. Saying no to a project.
Mar 16, 2023

Can I refuse to talk to my manager? ›

It is absolutely not wrong, to say no to your boss if you don't feel professionally safe doing so. Always be guided by your gut feeling, your inner voice, and don't let it over-ride any worries you might have about the outcome of refusing to speak alone.

What is the most hours a salaried employee can work? ›

There are no maximum or minimum hour requirements for salaried employees. If an employee works more than 40 hours, their pay will not reflect overtime hours. Likewise, if an employee works fewer than 40 hours, an employer can't reduce their pay.

Can you work 4 10 hours without overtime in California? ›

Does California make an exception for 4/10 work schedules? Close. Yes — California's overtime law has a special rule that allows for a 10-hour workday within a 40-hour workweek. However, the schedule must be validly adopted through a clearly defined legal process.

Is it legal to work 7 days straight in California? ›

Therefore, working seven days straight is typically not permissible under California labor laws. Under California Labor Code sections 551 and 552, employees are entitled to one day of rest out of seven, and employers cannot require their employees to work more than six days a week.

How many hours straight can you legally work in California? ›

Overall, while there is no specific law in California that sets a limit on the number of hours straight that an employee can work, employers must provide meal and rest breaks to their non-exempt employees based on the number of hours worked in a day.

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